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Collaborate with Office 365

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About this Course

Learn to harness the power of Office365 in this fun, real-world activity-based workshop.

This course aims to give students the skills to fully utilise the collaborative capabilities of Office365. Share, access and collaborate on documents anywhere and on any device. Collate research content in central locations that others can annotate and access. Help ensure your team has the right information at the right time.

Audience

• This course would suit anyone that would like to understand further the collaboration capabilities of Microsoft Office Applications
• Teams
• Remote workers and those that spend time out of the office

Prerequisites

Familiarity with the Microsoft Office suite is required.

At Course Completion

By the end of this course students will be able to use Office365 to:

• Access material from the cloud anywhere with any device
• Co-author documents
• Share information seamlessly with others
• Organise team communications and files
• Collaborate and assign tasks
• Get the most out of group sessions

Course Outline

Module 1 _ Collaborate on team documents

Learn to store access and co-author documents

What you will do:

• Upload documents to OneDrive
• Share documents using links and invitations internally and externally
• Locate documents that have been shared by other people
• Co-author documents in real time
• Explain best co-authoring best practice techniques
• Use the version history feature of OneDrive
• Understand how to access and utilise the OneDrive web app

Module 2 _ Team up with OneNote

Work as a team like you never have before. Use OneNote to share information on your latest team project.

What you will do:

• Share Notebooks
• Add content from: The web _ screen clippings, images, text
• Annotate
• Use tags
• Copy text from a picture of a document
• Record meetings

Module 3 _ Work together with Skype for Business

Use the Skype for Business tools to collaborate effectively during meetings or presentations

What you will do:

• Share your screen with others
• Collaborate on Whiteboards
• Hand over control to others
• Conduct Q and A's
• Get everyone's input using Polls
• Capture and share the session using the recording tool
• Retrieve and search the Skype conversation history

Module 4 _ Gather, access and present information

Applications Delve, Sway, Forms and Office Lens are making an impact and changing the way we are collaborating with our colleagues and people outside our organisation. Learn how to utilise these tools to aid you in working with others in a seamless manner.

Delve

Office Delve takes collaborating to new heights. By intelligently storing yours and your team_s resources, retrieving pertinent documents has never been easier.

What you will do:

• Learn the advantages of using Office Delve
• Add people and boards
• Share links to documents
• View team documents and recent activity
• Learn to use Delve blogs

Sway

Office Sway allows us to create interactive reports, presentations, newsletters and more. They can be shared easily online and are a great way to present information in a more fun and dynamic way.

What you will do:

• Create a new Sway presentation using media types
• Share and collaborate on a Sway presentation

Forms

Microsoft Forms allows you to create surveys, quizzes, and polls, and easily see results as they come in. Form data, such as quiz results, can be easily exported to Excel for additional analysis or grading.

What you will do:

• Create a survey
• Share the survey with others
• Collect results and then analyse them in Excel

Office Lens

Optimise photos of text based content with Microsoft Office Lens.

What you will do:

• Set picture type: whiteboard, Business Card
• Take pictures using Office Lens
• Share pictures
• Copy text from pictures

Module 5 _ Outlook integration and collaboration

The hub of collaboration, learn how Outlook integration with the other applications allows you to easily share and work together better.

What you will do:

• Use Outlook tasks with OneNote
• Share email with OneNote
• Capture meeting details in OneNote
• Set up Skype for Business Meetings
• Check peoples availability
• Use Skype for Business from Outlook

Module 6 _ Put it all together with Office365 Groups

Create project based teams and collaborate using Office365 Groups. Utilise group, Notebooks, shared file storage and Conversations to work together on projects.

What you will do:

• Create a group
• Organise Files
• Create and partake in conversations
• Access your group Notebook
• Compare Microsoft Groups with Microsoft Teams

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